Family Experience Contract

Items of the Stage Show Portion

1. Provide (2) volunteers to assist with stage set up/tear down before/after show (this is in addition to the 6 volunteers needed for Family Experience Set Up, shown below)
2. Provide:
   1. (2) Two red carnations
   2. (2) Two bananas
   3. (1) One lined trash can at the presentation site.
   4. (1) One Mylar, star-shaped 12-inch balloon, filled with helium (preferably gold, silver, or white)
   5. Two eight-foot tables for sales/resource table (this is in addition to the 26 eight-foot tables needed for the hands-on stations)
   6. (2) Two volunteers to run the resource/sales table 30 min before and 45 min after the show
   7. (1) One gallon of distilled water (or 4 standard drinking water bottles), room temperature
3. Provide media projection for the countdown video + displaying The Amazing Chemistry Show Logo, a sound system, and provide an audio tech (see “Tech Requirements”)

Items for Family Experience Portion

4. Provide:
   1. (26) Twenty-six 8-foot tables (or lineal equivalent) and arrange according to the map, prior to my arrival
   2. Provide between (15-25) fifteen and twenty-five volunteers to be stationed behind the hands-on science stations
   3. Build 50-75 cardstock rockets (instructions provided through the download site)
   4. Print paper-airplanes on standard paper, double-sided printing according to the anticipated attendance
   5. (1) One flat-screen TV for the Micro-World demonstration area
5. Be responsible for all promotions
6. Pray for this event

Retainer/Deposit Information:

The following is the deposit information for securing a date with the Amazing Chemistry Show:

Step 1 - $ (half of the total balance) is due at the time of signing:

1. Check
   • Make check out to “The Amazing Chemistry Show, Inc”
   • Mailed to Josh Denhart, 945 40th Street, West Des Moines, IA 50265
2. Credit card (pay through the website) 
3. Bank transfer (Contact Sarah Denhart at Sarah.Denhart@gmail.com)

Step 2 - The final amount can be paid in one of three ways:

1. Check (Mail the day of the event or the day after the event. We do not accept checks in person)
   • Make check out to “The Amazing Chemistry Show, Inc”
   • Mailed to Josh Denhart, 945 40th Street, West Des Moines, IA 50265)
2. Credit card (pay through the website) 
3. Bank transfer (Contact Sarah Denhart at Sarah.Denhart@gmail.com)

Retainer/Deposits can be paid through (1) check, (2) credit card, or (3) bank transfer.  Bank transfers happen only by direct request. Contact Sarah Denhart at Sarah.Denhart@gmail.com.

The event will NOT be considered a “Booked Event” until the retainer/deposit has been received. If the host has agreed to a date, yet the retainer/deposit has not been received, another event might seek to book that date. In this case, The Amazing Chemistry Show will contact the original event host and provide 24-hours for the host to provide a retainer/deposit; otherwise, the date could be taken by another group. 

Once the retainer/deposit is received, the event date is blocked off and reserved for the organization that placed the retainer/deposit. The booked event will be published on our website, posted on social media, and included in our weekly newsletter. If a date is booked, it will be unavailable for other events to book. Had the date been open, it would have been booked by someone else. 

The retainer/deposit amounts are not refundable, with the exception of a Force Majeure Clause (Act of God).

Force Majeure / Events Beyond Control:

Neither party will be considered in breach of this agreement if performance is prevented due to circumstances beyond the reasonable control of that party, including but not limited to: fire, flood, earthquake, hurricane, tornado, severe storm causing dangerous travel conditions, pandemic, war, terrorism, civil unrest, government orders, venue closure, declared public health emergencies, or interruption of essential utilities at the venue. Force Majeure applies only when the event is illegal, impossible, or unsafe to hold, and not merely because (1) attendance is expected to be low, (2) budgets change, (3) staffing changes, (4) facility renovations fall behind schedule, or (5) the event becomes undesirable. (6) Weather forecasts alone do not qualify as a Force Majeure. Weather qualifies only if a government agency issues a travel advisory, the venue is unusable, or travel is unsafe in the Performer’s reasonable judgment.

If Force Majeure occurs, the client may either:

(1) apply all payments made toward a rescheduled performance date within nine (9) months, subject to the performer’s availability, OR (2) receive a refund of the retainer/deposit.

Canceling but NOT Force Majeure:

If the host chooses to cancel and it is NOT a Force Majeure, the retainer/deposit will be forfeited. Determination of Force Majeure will be made in good faith based on objective conditions, including venue status, government orders, and travel safety.

Discounted Shows + Rebooking Events:

At the time of booking, The Amazing Chemistry Show may have been booked by another event close to your area. This may have resulted in a reduction in the cost for your event. If your event was (1) booked as a “discounted” event, (2) the host chooses to cancel and (3) the rationale for canceling qualified to rebook the event within the 9-month window, any discounted pricing is not guaranteed for a rescheduled date. (4) Rebooking a date is subject to availability and considered a new agreement.